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Apprentice Administration Assistant - Loughton

Category: Administration

Qualification: QCF Level 2/3 Business Administration

Sector: Gifts provider

Location: Loughton

Apprentice Administration Assistant - Loughton

Our client is a small and rapidly growing business, specialising in luxury bespoke Champagne gifts for corporate and personal occasions. 
This is a fun and fast paced office with no two days the same, they need an experienced person who is able to pull a lot of things together, taking full responsibility for the smooth and efficient running of the office. You need to be incredibly organised, as you will manage all the different projects that are running across all areas of the business whilst also helping the busy director!
You need to be a brilliant and articulate communicator as you will be the first point of contact, liaising with clients over the phone and managing relationships with our key suppliers. Similarly, you need to have a professional approach and be incredibly discreet.
They are a small company but love what they do. You will learn a lot from working here and develop a range of skills. On the brand development side, we want you to get involved contributing ideas and driving initiatives forward during an exciting period of growth for our business.
This is a varied and interesting role for someone who really wants to get involved with the business and can help us to grow further. It is also an incredibly busy role so we need someone full of energy and dynamism, with an appreciation for all things bubbly!
 
Responsibilities to include:
Ensuring that our Champagne gift orders are processed, packaged and delivered on time
Book courier collections and tracking of our deliveries
Responsible for screening incoming calls
Responding to emails
Load and edit products onto website & Amazon
Typing correspondence
Liaising with clients/suppliers
Ensuring all filing is done in a timely and accurate manner
Recording business expenses 
Inputting data into Xero accounting system 
Assist accounts by issuing and chasing up invoices
Assisting director with ad hoc duties
 
Qualities needed:
A good working knowledge of Microsoft Office software and web browsers is essential in this role
Familiarity with Publisher and Paint software
Photo editing knowledge an advantage
Excellent written and oral communication skills
Good and accurate typing/data input skills
Highly organised, disciplined and good time management skills
Ability to work on own initiative and can be relied on to work unsupervised
Ability to act with discretion and deal with matters of a confidential nature
Calm manner, confident and with great attention to detail
 

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